Org. Setting and Reporting
This position is located in the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), duty station Mopti. The Logistics Officer reports to the Regional Administrative Officer.
Under the supervision of the Regional Administrative Officer (RAO), the Logistics Officer is responsible for the following duties :
- Prepare logistics and support plans, deployment timelines and budget requirements for planned or new operations; Develop and review logistical plans for existing operations, to incorporate any changes in mission mandate or downsizing;
- Liaise with Military Contingents, FPU, UNPOL and substantive personnel at the mission HQ or Field Office level, review plans and operational requirements to deliver requisite resources in a timely and cost-effective manner.
- Assist MSC Unit Chief or RAO in preparing the short and medium-term support requirements of the mission HQ or Field Office to identify the resource requirements and factoring additional resources for any unforeseen circumstances. Develop logistics contingency plans to deal with emergent situations that may result from natural or man-made crisis situations;
- Develop and implement methodologies and tools to enable effective execution of logistic plans;
- Manage logistics operations, including, material and personnel;
- Coordinate logistics activities with procurement, finance, humanitarian affairs and other substantive units;
- Prepare logistics reports based on accurate and up-to-date information and data received from all relevant counterparts and distribute them according to requirements;
- Participate in visits to geographical areas of interest; prepare technical reports and briefings;
- Develop plans and coordinate execution of the Mission downsizing or liquidation and provide assistance to the Liquidation Coordinator in matters related to mission liquidation;
- Identify, plan and manage special logistics operations;
- Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
- Maintain an overall understanding of logistics capability available in the mission area, including those of other UN Agencies/Organizations and NGOs;
- Guide and supervise the work of new/junior logistics officers or staff; Ensure that supervised staff members are adequately trained and cross-trained;
- Identify additional training needs to achieve high working standards;
- Perform other related tasks as required.
Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
High school or equivalent diploma is required. Recognized technical or vocational certificate in logistics, transportation, or supply chain management, is a requirement.
Minimum of ten (10) years of progressively responsible professional experience in planning, coordinating, and managing multi-functional supply chain and support logistics operations in the field and in the international environment is required. The minimum years of relevant experience are reduced to five (5) years for candidates who possess a first-level university degree.
Experience in drafting logistics reports, developing logistical plans, policies and SOPs is required.
A minimum of two (2) years’ experience in providing logistics and supply chain support services in a complex, volatile, conflict or post-conflict environment is required.
Experience within the context of a humanitarian relief, military, emergency management, peacekeeping or disaster relief operation is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required, a working knowledge of French is highly desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
The appointment or assignment and renewal thereofare subject to the availability of the post or funds, budgetary approval or extension of the mandate.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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