Org. Setting and Reporting
This position is located within the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), duty station Bamako. The Air Operations Assistant reports to the designated Chief of Unit.
Within delegated authority, the Air Operations Assistant will carry out the following duties:
- Plans and coordinates air transportation activities in accordance with the Standard Operating Procedures, UN directives, Department of Peacekeeping Operations (DPKO) Aviation Manual, UN Aviation
Standards for Peacekeeping and Humanitarian Air Transport Operations (UN AVSTADS), ICAO standards and recommended practices and the host country’s Aeronautical Information Publications (AIPs)
- Provides inputs to the management for the efficient, effective and safe use of the UN air assets
- Monitors technical and safety performance of the UN air assets
- Liaises with relevant aviation authorities for the coordination of flight clearances
- Collects and verifies Aircraft Use Reports (AURs), fuel and other invoices
- Assists in processing performance assessment and contract completion reports
- Assists with the coordination of ground handling support and hotel accommodation/meal/transportation arrangements for aircrews
- Controls documents and ensures that SOPs, policies, guidelines and procedures are in place and easily accessible
- Assists with the coordination of the integrated search and rescue operations for UN air assets and other aircraft upon request
- Maintains a proficiency in the radio procedures, and use of aviation phraseology and terms
- Maintains proficiency in operations of all relevant Mission Air Operations communications equipment
- Obtains updated weather, threat and aeronautical information and promptly conveys the same to the crew
- Conducts flight following for airborne UN air assets in MINUSMA mission area
- Carries out and conducts mission brief and flight following for emergency missions tasked during silent hours
- Constructs the hard copy Flight Following log for individual flights
- Performs other related duties as required.
Advanced technical qualifications, including authoritative knowledge and wide exposure to the full range of air operations and aviation safety activities; recognized expertise in the field; ability to comprehend and reconcile the diverse features of air operations; proven analytical and evaluative skills; ability to work independently. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
High School Diploma or equivalent is required. Technical or vocational certificate/license in Air Transportation/Flight Operations, Aviation Safety Management, Air Traffic Control or graduation from an equivalent military establishment is required. Certification in ICAO level 4 English proficiency is desirable.
A minimum total of 6 years of progressively responsible experience in aviation is required
A minimum of two (2) years of experience in any of the two following areas directly related to Air Transport Operations or Air Traffic and Navigation Services (ATNS) functions, is required: a) Flight/Air operations; b) ATC/radio operations; c) Contract Administration; c) Resource administration; d) Budget/financial administration for air transportation/ATNS
Experience in the field of aviation at the international level in complex, volatile, conflict or post-conflict environments is required
Experience in Search Air Rescue Operations is required
Experience and knowledge of Microsoft Office applications (word, outlook, excel, and power point) is required
Experience in the use of ICAO standards and recommended practices is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French language is desirable.
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
This « Recruit from Roster » job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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